Registration

Registration

1. “Physical Attendance” and “Online Attendance”
2. “Full Registration” and “One-Day Registration”
3. Registration Fees
4. Membership
5. Student Participants
6. Presenters
7. Welcome Reception
8. Conference Banquet
9. Accompanying Persons
10. Payment Method
11. Registration Desk
12. Cancellation
13. Privacy Policy

The BioEM 2022 Registration System is available from here.

1. “Physical Attendance” and “Online Attendance”

Those who wish to participate in BioEM 2022, including the presenters (presenting authors) of technical sessions, plenary sessions, workshops, and tutorials, as well as session chairs and committee members, are all requested to register for this event through the Registration System.

You have two options for your attendance type; “Physical Attendance” and “Online Attendance.”

The deadline for “Early” registration is 1:00 PM, May 17, 2022 (UTC+9).
Registration deadline for “presenters” is 9:00 AM, May 31, 2022 (UTC+9).

Registrations for “Online Attendance” will close at 11:00 AM, June 24, 2022 (UTC+9).

We recommend that you select “Online Attendance” unless you are sure that you can come to the conference venue in person. You can later change your attendance type from “Online Attendance” to “Physical Attendance” by paying an additional fee of 12,000 Japanese Yen (JPY), which can be done in your account page. (The difference of the fees between Physical Attendance and Online Attendance is 12,000 JPY. For more information on registration fees, see “03 Registration Fees” below.)

However, please note that new registrations for “Physical Attendance,” or changing your attendance type to “Physical Attendance” are scheduled to be halted after 1:00 PM, June 15, 2022 (UTC+9).

2. “Full Registration” and “One-Day Registration”

Full Registration” gives you admission to all the sessions during the whole conference period and will come with the admittance to the online platforms for both “Physical Attendance” and “Online Attendance.”  On the other hand, “One-Day Registration” is for “Physical Attendance” only, giving you admission to the sessions only for the day you select, and will NOT come with the admittance to the online platforms.

3. Registration Fees

The fees are untaxable according to the laws in Japan.
(*JPY=Japanese yen)

Physical AttendanceEarly
until 1:00 PM, May 17 (UTC+9)
Late
from 1:00 PM, May 17 to 1:00 PM, June 15 (UTC+9)
Full RegistrationBEMS/EBEA/BIOEM MembersJPY 95,000JPY 115,000
Non-MembersJPY 105,000JPY 125,000
StudentsJPY 55,000JPY 70,000
One-Day RegistrationOne Day (Mon. June 20)JPY 25,000JPY 25,000
One Day (Tue. June 21)JPY 25,000JPY 25,000
One Day (Tue. June 21) with BanquetJPY 37,000JPY 37,000
One Day (Wed. June 22)JPY 25,000JPY 25,000
One Day (Thu. June 23)JPY 25,000JPY 25,000
One Day (Fri. June 24)JPY 25,000JPY 25,000
Accompanying PersonsJPY 14,000JPY 14,000
Online AttendanceEarly
until 1:00 PM, May 17 (UTC+9)
Late
from 1:00 PM, May 17 to 11:00 AM, June 24 (UTC+9)
Full RegistrationBEMS/EBEA/BIOEM MembersJPY 83,000JPY 103,000
Non-MembersJPY 93,000JPY 113,000
StudentsJPY 43,000JPY 58,000

4. Membership

Members of “BEMS,” “EBEA,” or “BIOEM” can take advantage of selecting “BEMS/EBEA/BIOEM Members” discounted fees. As of March 2022, however, the two societies of BEMS and EBEA are in process of being merged into “BIOEM,” so that new membership application is suspended. Even if you are not a member now, you can still select “BEMS/EBEA/BIOEM Members” by selecting the checkbox in the Registration Form, where you promise that “you will become a member of the new society BIOEM by June 18, 2022.” (For further information for new membership application, click here.)
Please note that your membership information may be forwarded to the society you selected for reference purposes.

5. Student Participants

In order to select “Students” for the Registration Fee, you will need to enter your supervisor’s name in the form of the Registration System.

6. Presenters

At least one of the authors of each accepted abstract must register for BioEM 2022 no later than 9:00 AM, May 31, 2022 (UTC+9).

In the form of the Registration System, those who are giving presentations should select “Presenter,” while those without any presentations, including co-authors with no presentations, should select “Audience.”

Presenters will be requested to enter their “Abstract IDs,” which must correspond to the ones that were issued at the time of abstract submissions.

7. Welcome Reception

All the “Physical” attendees with “Full Registration” are invited to the Welcome Reception, which is scheduled to be held on the evening of June 19, 2022, without any extra fees.  You need to select “yes” in the form of the Registration System in order to participate in the Welcome Reception.

8. Conference Banquet

All the “Physical” attendees with “Full Registration” or “One-Day Registration (Tue. June 21) with Banquet” are invited to the Conference Banquet, which is scheduled to be held on the evening of June 21, 2022, without any extra fees.  You need to select “yes” in the form of the Registration System in order to participate in the Conference Banquet.

9. Accompanying Persons

Accompanying persons should be the registrant’s family or relative, such as his/her spouse (husband or wife), life partner, sibling (brother or sister), child, etc., who will not attend the conference sessions, but will participate in the conference’s official events, such as the “Welcome Reception,” “Conference Banquet,” etc.
Please note that Accompanying Persons cannot attend the conference sessions at BioEM 2022.
Those who are interested in participating in the conference sessions should register for BioEM 2022 independently.

Registrants can register their accompanying person(s) in the form or in their account page of the Registration System until 13:00 June 15, 2022 (UTC+9).

10. Payment Method

You can select the payment method from two options, “credit card” or “bank transfer.”

Payments by “credit card” will be accepted through the on-line Credit Card Settlement System operated by DG Financial Technology Inc., which can be accessed from the BioEM 2022 Registration System.
>>Acceptable Card Types: VISA, MASTER, Amex, Diners, JCB

Payments by “bank transfer” must be completed within 10 days from the registration date.

11. Registration Desk

The Registration Desk will be open during the following hours:

June 19 (Sun.): 14:00-20:00 (5th Floor Foyer)
June 20 (Mon.): 8:10-17:30 (2nd Floor Foyer)
June 21 (Tue.): 8:10-17:30 (2nd Floor Foyer)
June 22 (Wed.): 8:10-14:00 (2nd Floor Foyer)
June 23 (Thu.): 8:10-17:30 (2nd Floor Foyer)
June 24 (Fri.): 8:10-11:00 (2nd Floor Foyer)

Those who have registered for “Physical Attendance” should come to the Registration Desk at the venue. Detailed information about “how to check-in” will be shown in this page in June.

Information about “how to enter the online platforms” will be sent to each “Full Registration” attendee by email about a week before the conference.

12. Cancellation

In the event of cancellation, no refund will be made after the completion of payment, no matter what the reason may be.

13. Privacy Policy

BioEM 2022 Local Organizing Committee will retain the personal information of the registrants and use it only for announcements and communication regarding the registrants’ participation in BioEM 2022. The personal information of the registrants will not be provided to any third parties, but will be sent to the new society of BIOEM. In case you do not agree that your personal information be kept at BIOEM society, please make a direct contact with BIOEM society after the conference. For further information or updates about privacy policies, please see the “Privacy Policy” page in our website.

BioEM 2022 Registration System is available from here!